At The CARE Payroll Group, we spend a lot of time thinking about our clients and how we can help them. Here is an explantion of Making Tax Digital for Business.

Making Tax Digital is a key part of the government’s approach to make it easier for individuals and businesses to get their tax right – meaning the end of the annual tax return for millions of people.

Every individual and business now has access to their own personalised digital tax account. These are being regularly expanded and improved. HMRC’s objective is to become one of the most digitally advanced tax administrations in the world, modernising the tax system to make it more effective, more efficient and easier for people to comply.

There is widespread agreement that Making Tax Digital for Business is the right approach for the future. However a number of concerns about the pace and scale of change have been raised. As a result the government has announced that the roll out for Making Tax Digital for Business has been amended to ensure businesses have plenty of time to adapt to the changes.

Businesses will not now be mandated to use the Making Tax Digital for Business system until April 2019 and then only to meet their VAT obligations. This will apply to businesses who have a turnover above the VAT threshold – the smallest businesses will not be required to use the system although they can choose to do so voluntarily if they wish.

The Government remains committed to ensuring that it can deliver a modern digital tax system for all businesses and their agents, supporting them to get their tax right and reducing the amount of tax lost through avoidable error.

Four foundations of Making Tax Digital

1. Better use of information

Making Tax Digital presents significant benefits. It will mean that they will not have to give HMRC information that it already has, or that it is able to get from elsewhere, for example from employers, banks, building societies and other Government departments.

Digital tax accounts for all will mean that customers can see the information that HMRC holds and be able to check that their details are complete and correct. HMRC will use this information to tailor the service it provides, according to each of our customers’ individual circumstances.

2. Tax in real time

You should not have to wait until the end of the year or longer to know how much tax you should pay. HMRC will collect and process information affecting tax as close to real time as possible, to help prevent errors and stop tax due or repayments owed building up.

3. A single financial account

At the moment most taxpayers cannot see a single picture of their liabilities and entitlements in one place. By 2020, you will be able to see a comprehensive financial picture in your digital account, just like you can with online banking.

4. Interacting digitally with customers

Customers (and their agents) will be able to interact with HMRC digitally and at a time to suit them. They already have access to a digital account which will present them with an increasingly personalised picture of their tax affairs, along with prompts, advice and support through webchat and secure messaging. Digital record keeping software will be linked directly to HMRC systems, allowing customers to send and receive information directly from their software.

The Making Tax Digital roadmap, published in December 2015, set out how this vision for the future of the tax system would be achieved by 2020.

Making Tax Digital for individuals

The Personal Tax Account brings together each individual customer’s information in one online place. It allows customers to access the service from a digital device of their choice and at a time that suits them. It enables them to register for new services, update their information and see how much tax they need to pay.

At the moment, the information that HMRC receives from a range of sources is held on separate stand-alone systems, which can result in customers being asked to report, via a Self Assessment tax return, information that is already held by HMRC. HMRC is joining up these internal systems and will include information that it holds about a customer’s circumstances or income in their digital account automatically,  meaning the customer will not have to do this themselves.

Under Self Assessment, over 10 million customers fill in a tax return to tell HMRC about their circumstances and income. This is a burden for customers and inefficient for HMRC as well: mistakes can be made or the information can be wrong or submitted too late, meaning the right tax is not collected at the right time and HMRC has to take action. This can lead to penalties and interest charges for the customer which could have been avoided.

More effective use of third party information, that is, information provided to HMRC by someone other than the customer or their agent, will reduce the reporting burden on customers and reduce errors, making it easier to declare the right tax.

As the Personal Tax Account develops, customers will use it to report when things change. Over time, customers will no longer need to complete tax returns at the end of the year.

Making Tax Digital for business

HMRC’s ambition is to become one of the most digitally advanced tax administrations in the world, modernising the tax system to make it more effective, more efficient and easier for customers to comply. The majority of customers want to get their tax right but the latest tax gap figures (2014 to 2015) show too many find this hard, with a cost to the Exchequer of over £8 billion a year due to avoidable taxpayer mistakes. In 2014 to 2015 over £3.5 billion of revenue was lost due to these mistakes in VAT returns alone.

A modern tax system, based on digital technology will make it easier for businesses to get their tax right. Reducing the amount of avoidable errors will also reduce the cost, uncertainty and worry that businesses face when HMRC is forced to intervene to put things right.

The logic of digitising the tax system is widely recognised and millions of businesses are already banking, paying bills, and interacting online. Digitising routine business tasks such as record keeping is the next step and is one many businesses have already taken. There is widespread agreement that Making Tax Digital for Business is the right approach for the future and the HMRC will continue to work closely with stakeholders to ensure Making Tax Digital is a success. However a number of concerns about the pace and scale of change have been raised. As a result the government has announced that the roll out for Making Tax Digital for Business has been amended to ensure businesses have plenty of time to adapt to the changes.

Businesses will not now be mandated to use the Making Tax Digital system until April 2019 and then only to meet their VAT obligations. This will apply to businesses who have a turnover above the VAT threshold – the smallest businesses will not be required to use the system, although they can do so voluntarily.

This change means that no business will need to provide information to HMRC under Making Tax Digital for business more regularly than they do now. VAT has been online since 2010 and over 98% of VAT registered businesses already file electronic returns.

Making Tax Digital will build on this by integrating digital record-keeping to provide a single, seamless process with quarterly updates generated and sent direct from the software the business/agent uses to keep their records.

HMRC expects many of these businesses to take the opportunity to provide quarterly updates for other taxes too, but there will be no mandatory requirement to do so. Similarly, businesses that are not VAT registered and those below the VAT threshold who have voluntary registered for VAT can opt to join Making Tax digital for Business, giving them the choice of whether to opt to use commercial software to keep track of their tax affairs digitally and update HMRC on a quarterly basis.

By introducing Making Tax Digital for Business on a voluntary basis for most and only making it mandatory for those who already interact with HMRC regularly and digitally, HMRC can smooth the transition maximising the opportunities of a modern digital tax system.

The government has committed that it will not widen the scope of Making Tax Digital for Business beyond VAT before the system has been shown to work well and not before April 2020 at the earliest. This will ensure that there is time to test the system fully and for digital record keeping to become more widespread.

Consultations

In August 2016 HMRC published 6 Making Tax Digital consultations.

Next steps

The first businesses have already started keeping digital records and providing updates to HMRC as part of a live pilot to test and develop the Making Tax Digital service for income tax and NICs.

The Government will re-introduce the legislation to give effect to Making Tax Digital for business that was published in the Finance Bill after the Spring Budget.

HMRC will start to pilot Making Tax Digital for VAT by the end of this year, starting with small-scale, private testing, followed by a wider, live pilot starting in Spring 2018. This will allow for well over a year of testing before any businesses are mandated to use the system. No business will be mandated before 2019.

From April 2019 businesses above the VAT threshold will be mandated to keep their records digitally and provide quarterly updates to HMRC for their VAT.

HMRC will continue to work in close partnership with the software industry and agents to ensure successful implementation of Making Tax Digital for Business.

Research and case studies

HMRC has published independent research into Making Tax Digital for business and created a number of case studies to illustrate how Making Tax Digital as a whole will work in practice.

Roadmap

The Making Tax Digital roadmap was published in December 2015 and set out the Government’s initial plans for digitising the tax system.

You are welcome to contact The CARE Payroll Group if you would like to prepare for Making Tax Digital for Business.